Common questions What is the difference between UPC and EAN? Which type of barcode should I use? How do I create my barcode? How do I get a GLN? How do I create GTIN? What is a GTIN? How do I create my variable weight numbers? What is a GLN? When do I get my barcode? Do I need multiple GLN? Categories Barcodes Barcode type What is the difference between UPC and EAN? Which type of barcode should I use? How do I create my barcode? When do I get my barcode? 2D barcodes What is the difference between the 2D codes Data Matrix, GS1 DataMatrix and QR code? Which 2D-code should I use? What is GS1 Digital Link? Why should I switch from EAN code to 2D code? Will the traditional barcode disappear? What is the difference between the Future of On-Pack Coding program and the global 2D program? Do I need to have two barcodes on my product for a period? If so, for how long? What does the target date 2027 mean for 2D codes? What additional information will be available? How will several barcodes on the packaging affect the scan at the checkout? How much space is required on the packaging for a 2D-code? Product Passport What is a product passport? When will there be a law on product passports? Will the law apply to all products? Will the law apply outside the EU, i.e. for products that are produced outside the EU? What are the rules regarding food packaging? When will there be product passports for other products, such as paint and beeswax, chemicals, cleaning agents and other chemicals? Are there projects developing product passports for the textile industry right now? Do the unique identities apply to product categories or individual specimens of the product? How will it work with GDPR and secured personal privacy if you have to keep a log of previous owners to ensure that the product is not stolen? Does the product passports contain any rules/standards regarding property definitions? For example, how should characteristics be unambiguously identified/communicated without making the automation more difficult? Will the product passport (QR code) have to be on the product or on the packaging? How can different actors access the product pass later in the chain when the packaging is no longer available? The 2D code is only on the packaging, right? Get started New at GS1 Get Subscription How do I get a Company Prefix and Number Series? How do I get a GLN? How do I create GTIN? What is a GTIN? What is a GLN? Do I need multiple GLN? What is GS1 Registry Platform (GRP)? What is a company prefix? Where can I find my GLN? New to Validoo What is Validoo? Get started with Validoo What is the connection between GS1 and Validoo? Can I develop my own system system to receive, send and share product information? GDSN How do I upload information in a GDSN data pool? How do I know if it is possible to send information via GDSN to my recipient? Can I send the same information within GDSN to all recipients in the world? Trade Item Information Trade Item Information When do I need a variable weight number? What are GTIN rules? Guideline Trade Item Information How do I create my variable weight numbers? Validoo Operations Manual When do I need to change GTIN? What is an attribute? What do I do if I only want single GTINs? How can I get info about upcoming specifications? Why do I need to contact my recipient? Item level What are trade item hierarchies and trade item levels? How do I build an item hierarchy for loose items? How do I know if an item is at base unit, case or pallet level? How do I build an item hierarchy for a display pallet? Storage and handling What is Stacking factor? How do I populate packing pattern for a display pallet? Dimensions What are the maximum pallet height and maximum width for items that apply for recipient-specific rules? When should I populate nesting increment? How do I measure an item’s height, width and depth? Packaging What needs to be populated when using Svenska Retursystem’s pallets? Item identification When do I need to change the GTIN of an item and when can I keep the same GTIN? How many digits should a GTIN contain? What is target market area? How do I populate Item name and Shelf-edge/till-roll text for fish? When should I populate Harmonised system code? How do I populate trade item information so that the shelf-edge label comes out right? Which GTINs can be used in trade item information? The dimensions of the item have changed. Do I have to change the GTIN? Food and beverage information How do I enter the nutrition declaration for composite products? How do I state the caffeine content of an item which contains added caffeine? How do I specify ingredients for composite products? My product contains oats and the list of ingredients includes “oats”. How do I state allergens in the Food and beverage information? How do I specify allergens in the Food and Beverage Information? My product has no list of ingredients. Must I state allergens in the Food and beverage information anyway? My yoghurt product contains lactose. Should I state lactose as an allergen in the Food and beverage information? Packaging hierarchy How do I build an item hierarchy for a brewery pallet? Item status How do I populate trade item information for seasonal goods? What’s the difference between all the terms for date and time? What is item status? Other How do I populate trade item information for books and talking books? How do I populate trade item information for items of varying weight? How do I populate trade item information for bake-off bread which will be baked in-store? Product classification What is product classification? Trade Item Document Which GLNs can be used in trade item information? When should I show if an item is new, changed or corrected? How do I populate the term Last changed date time? Check digit Calculate check digit What is a check digit? Calculate check digit for a variable weight number (GTIN) for Validoo MyGS1 My Places What is Directory? Directory fees What is My Places? What is GLN type and which type should I choose? What is the difference between My Places and Directory? I already have a list of GLNs, can I register them in My Places? Can I change the GLN type of a GLN? What does it mean that my GLNs are uploaded to the GS1 Registry Platform (GRP)? Directory description of service What is a Legal Entity What is a department? What is a fixed physical location? What is a digital location? What is a Mobile physical location? Signing in I can’t log in to MyGS1 or Directory anymore, why? I haven’t received an activation email from Microsoft Why do I need a Microsoft account to sign in to your services? It looks different when I log in to MyGS1 or Validoo, what happened? Do I really need a Microsoft account? I can not create a Microsoft account with my email address, why? I already have a login to Validoo, what do i do? I forgot my password, can you help me get a new one? I have been inactivated and can not access my services anymore, what do I do? I get an error message when I activate my invitation I get an error message that someone already has this email address, what do I do? How do I create a Microsoft account with my email address? Do you have access to my profile image? How do I sign in? My Products I already have my products in Validoo, do I need to do anything to get them into GRP? How do I use My Products? Can I register several products at the same time? Which GTIN can I use on my product? Other Other Industry-specific Construction Do we only need to put a GTIN on the base item or do we also need to put different GTINs on each pack size of the item? Why do I need GTIN on my products? How do I know when I need to change GTIN on a product? Why are the Fastighetsägarna and the Swedish Construction Clients not included as requirements setters? What applies to assessment and certification companies? We are a small company with small resources and no good computer systems, so what is the least we need to do to meet this requirement? How does GTIN relate to, for example, BEAst messaging standards – is it an opposite? If I have a GTIN on products that are sold on the Swedish market, can I use the same GTIN if I want to sell the products in other countries? We manufacture products that are project-unique – ready-made windows, doors and also other carpentry. Do they require GTIN:s as well and how do we create them? How much does GTIN cost? We are a small company and we do not have room for large increased costs? We supply electrical and / or plumbing products that have RSK or E-numbers. Do we still need to put GTIN on our products? Can we no longer use our own, or the manufacturer’s, item numbers? What happens if, I for some reason, do not have GTIN as the item number on my products, will I be disqualified and excluded from the market? We will not have time to put GTIN on our products by July 1, 2022. Who should we talk to about this? Do we have to introduce data templates connected to GTIN for our products before 1 July 2022? Does this mean that you require that all product information is connected to a GTIN from 1 July 2022? Why so urgent? What is your perspective on the existing built environment and material traceability standards? How can labeling be implemented for items such as underground drainage pipes, considering their prolonged exposure to the ground, for example in terms of recycling? How can the validity of links in the resolver be ensured in the context of digital product passports? As a construction client, if I require GTIN on embedded products from our contractors, is there a product database in Sweden where we can access environmental and product data? Which standards serve as the foundation for digital product passports in terms of structure and language? Do they have any relationship with ISO 23387 and ISO 12006-3 regarding data templates and data dictionaries? With digital product passports, the ability to scan a QR code and access a web portal with multiple links, each providing datasets owned by different actors in the value chain, arises. Is it possible to aggregate all the data from various d How does a digital product passport differ from a datasheet according to ISO 23387? Should the digital product passport be considered as a dataset within the datasheet? Beauty What are GTIN rules? When do I need to change the GTIN of an item and when can I keep the same GTIN? How do I measure an item’s height, width and depth? What are trade item hierarchies and trade item levels? Guideline Trade Item Information What is an attribute? How is the trade item data handled if there are multiple distributors on the same GTIN? Is it linked to the GLN so that several suppliers can submit trade item information for the same GTIN? Is there a set of regulations for measurements, for example how to measure the width of a product? If I as a supplier want to use different order GLNs, do I need one agreement for each order GLN? The trade item’s dimensions have changed. Do I have to change GTIN? Electricity How do I mark my electricity meter? Healthcare How do I create UDI? (Medicine Technology) Is machine-to-machine transmission relevant even for a manufacturer that only has 20-30 products? After all, there are no large amounts of data to be transferred to Eudamed. Is the Peppol standard a solution for healthcare? What about stand-alone software and UDI? Should readable codes be included in the label or are the numbers and link (URL) to where the code is explained sufficient. What are the differences for UDI/marking for stand-alone software as opposed to physical devices? Why is it not possible to use EUDAMED as the database where healthcare retrieves its trade item information for use for orders, patient records, etc. Do you recommend including handling requirements such as temperature in the DataMatrix code to facilitate proper handling of the product during transport and storage? Training Get started DataEntry Crash Course Validoo crasch course Learn to succeed with GS1 standards Customized training Book a GS1 expert Customized courses Our services ProductSearch Why can’t I export product information in ProductSearch? What applies to products collected from other data pools? Who uses ProductSearch? Is my most recently published trade item information appearing in ProductSearch? What decides when product information becomes availble in Validoo? Does it cost anything to search in ProductSearch? Does it cost anything to publish product information or images in ProductSearch? What type of image is shown in ProductSearch? I don’t want to display my trade item information in ProductSearch, how can I fix this? My image does not appear in ProductSearch, how can I fix this? My product information does not appear in ProductSearch, how can I fix this? My product has no image in ProductSearch, why? My product does not appear in ProductSearch, how can I fix this? What product information is displayed in ProductSearch? What applies to private label/private brand products? How do suggest improvements in ProductSearch? Why can’t I save images in ProductSearch? Why can’t I print or save the pages in ProductSearch? BarcodeCheck Lead times BarcodeCheck Fees BarcodeCheck What is BarcodeCheck? Number information service What is the Number Information Service? How do I search for multiple numbers in the number information service? Subscription and invoice Terminating and transfering agreements How do I terminate my agreement? How do I transfer my company prefix to another company/organization? Invoice support GS1 Sweden When does the price increase take effect? How do I get invoiced? How do I change my company details? Why have I received an invoice when I don’t have barcodes on my products? Why is my fee higher? How do I change my invoice address? How do I change the contact person on the invoice? How do I get my invoice electronically? Why have I received an invoice for the GS1 Company Prefix/Number Series subscription fee? How much does it cost? Why are prices increasing? Why are subscription prices increasing? Why are the prices of image production increasing? Invoice support Validoo Why have I received an invoice for quality assurance? Why have I received an invoice for publishing fee for GTIN with product images? Why have I received an invoice for the subscription fee for Valdioo Receiver? Why have I received an invoice for a subsricption fee for Valdioo Buyer? Why have I received an invoice for an annual fee for Validoo DataEntry? Why have I received an invoice for a subscription fee for Valdioo Supplier? I have paid for my images, why am I being invoiced again? Why has my fee for Validoo been increased? Why have I been billed for more images than I have? Can I get my invoice electronically? Can I transfer my contract with Validoo? Validoo Photography and image management How do I select a product sample for a photoshoot? Guidelines for Mobile Ready Hero Images Photo manual for product images in the grocery industry Photo manual for product images in the Foodservice industry Re-photographing of market images Is photographing from all angles (front, perspective, side and top) included in the fee for photography? How do I place an order for photography and/or quality assurance of images? Should I submit production samples or prototype for photography? How to photograph different products and packaging types within Foodservice Photo manual for product images in the grocery trade in Norway Turn around times product photography What does product photography cost? How does CGI work? Quality assurance rules Quality assurance rules for product images Systembolagets guidelines for alcholic beverages Quality assurance for trade item information and barcodes Validoo DataEntry Service Description Validoo DataEntry How do i enter trade item information? Agreement for Validoo DataEntry Fees Validoo DataEntry Quality Assurance Trade Item Information How do I pack and label physical samples? Get started with quality assurance of trade item information and barcodes What are the terms for Quality Assurance Express? How do I book quality assurance of trade item information and barcodes in Validoo? What happens after the quality assurance is completed? What happens if I do not get an approved result in the quality assurance? How is everything I have entered quality assured? When must my trade item information be quality assured and how long does it take? What type of quality assurance should I choose? How much does quality assurance of trade item information cost? What should I quality assure: consumer packaging, carton, pallet etc? Systems for trade item information Choose a system How do I change system to enter trade item information? What does secure communication protocol mean? Validoo Supplier Service Description Validoo Supplier Fees Validoo Supplier Agreement Validoo Supplier How do I send information to my recipients? How do I ask my recipients to create subscriptions? What is a subscription? How do I enter my trade item information as private to one recipient? Can I send trade item information from more than one system? How do I change the GLN I use to identify my company in Validoo? Can I have more than one GLN connected to my company in Validoo Item? What do I need to do to get my validation from Validoo reports via E-mail? How do I interpret the error message in my validation report? How do I test the information? I was notified that the buyer I send to does not subscribe to my trade item information. What do I do? Do I need to resend trade item information to Validoo Item if it’s over a year since I sent it? How to create information according to GS1 standards? Terms for GDSN (Global Data Synchronisation Network) I already have an agreement with another image service provider. Can I still sign up with Validoo MediaStore? Quality Assurance Product Images What quality assurance rules apply to product images in Validoo? What is a market image? Get started with quality assurance for product images What is quality assurance PLUS? How do I publish my images ni Validoo? Can buyers download images in Validoo? What does it mean that Validoo have ownership and all immaterial rights to images that Validoo has photographed? My image is missing a clipping path and has visible date marks that need to be removed. Can you help with this? Turnaround times How much does quality assurance of product images cost? What is a planogram? Validoo Buyer Service Description Validoo Buyer Fees Validoo Buyer Validoo Receiver Service Description Validoo Receiver Fees Validoo Receiver ESAP - Business processess using EDI ESAP How long must electronic invoices be archived? How do I credit damaged goods? Do any other documents have to be archived in addition to the invoice? How do I credit an incorrectly invoiced price? How do I credit an unsold item that has been returned? How do I use call-off/order confirmation with changes? In what form must electronic invoices be archived? Must the received data file containing the electronic invoice be archived? What is the meaning of original invoice for an e-invoice? Can a Swedish company managing their accounts abroad archive electronic invoices abroad? Is it allowed to preserve electronic invoices in encrypted form during the archiving period? Does the archived invoice have to be in swedish? Is it necessary to use electronic signatures when archiving invoices? Forms and Agreements Forms Order form GS1 Company Prefix Cancellation Validoo Cancellation GS1 Company Prefix Agreements Transfer GS1 Company Prefix Personal Data Agreement Directory Terms and conditions Directory Terms and conditions BarcodeCheck Terms and conditions GS1 Company Prefix