Common questions What is the difference between UPC and EAN? Where can I find my GLN? What is the difference between the 2D codes Data Matrix, GS1 DataMatrix and QR code? How do I create my variable weight numbers? When do I need to change the GTIN of an item and when can I keep the same GTIN? Fees BarcodeCheck What is a GLN? What is GS1 Registry Platform (GRP)? What is Stacking factor? How do I create GTIN? Categories Barcodes Barcode type How do I create my barcode? Which type of barcode should I use? What is the difference between UPC and EAN? When do I get my barcode? 2D barcodes Will the traditional barcode disappear? What is the difference between the 2D codes Data Matrix, GS1 DataMatrix and QR code? Why should I switch from EAN code to 2D code? Which 2D-code should I use? What is GS1 Digital Link? How will several barcodes on the packaging affect the scan at the checkout? Do I need to have two barcodes on my product for a period? If so, for how long? How much space is required on the packaging for a 2D-code? What does the target date 2027 mean for 2D codes? What is the difference between the Future of On-Pack Coding program and the global 2D program? What additional information will be available? Product Passport Will the product passport (QR code) have to be on the product or on the packaging? What is a product passport? When will there be product passports for other products, such as paint and beeswax, chemicals, cleaning agents and other chemicals? Will the law apply to all products? What are the rules regarding food packaging? Are there projects developing product passports for the textile industry right now? Does the product passports contain any rules/standards regarding property definitions? For example, how should characteristics be unambiguously identified/communicated without making the automation more difficult? How can different actors access the product pass later in the chain when the packaging is no longer available? The 2D code is only on the packaging, right? When will there be a law on product passports? Will the law apply outside the EU, i.e. for products that are produced outside the EU? Do the unique identities apply to product categories or individual specimens of the product? How will it work with GDPR and secured personal privacy if you have to keep a log of previous owners to ensure that the product is not stolen? Get started New at GS1 Get Subscription What is a GLN? What is GS1 Registry Platform (GRP)? How do I create GTIN? What is a GTIN? How do I get a GLN? What is a company prefix? Do I need multiple GLN? How do I get a Company Prefix and Number Series? Where can I find my GLN? New to Validoo What is the connection between GS1 and Validoo? Get started with Validoo Can I develop my own system system to receive, send and share product information? What is Validoo? GDSN How do I upload information in a GDSN data pool? Can I send the same information within GDSN to all recipients in the world? How do I know if it is possible to send information via GDSN to my recipient? Trade Item Information Trade Item Information How do I create my variable weight numbers? When do I need a variable weight number? When do I need to change GTIN? What are GTIN rules? What is an attribute? Guideline Trade Item Information What do I do if I only want single GTINs? Why do I need to contact my recipient? Validoo Operations Manual How can I get info about upcoming specifications? Item identification When do I need to change the GTIN of an item and when can I keep the same GTIN? How do I populate functional name and description short for fish? How do I calculate comparative price? Which GTINs can be used in trade item information? How many digits should a GTIN contain? What is target market area? The dimensions of the item have changed. Do I have to change the GTIN? When should I populate Harmonised system code? Storage and handling What is Stacking factor? How do I populate packing pattern for a display pallet? Item level How do I build an item hierarchy for a display pallet? How do I build an item hierarchy for loose items? How do I know if an item is at base unit, case or pallet level? What are trade item hierarchies and trade item levels? Dimensions When should I populate nesting increment? How do I measure an item’s height, width and depth? What are the maximum pallet height and maximum width for items that apply for recipient-specific rules? Item status What is item status? How do I populate trade item information for seasonal goods? What’s the difference between all the terms for date and time? Food and beverage information How do I specify allergens in the Food and Beverage Information? How do I specify ingredients for composite products? My product has no list of ingredients. Must I state allergens in the Food and beverage information anyway? How do I enter the nutrition declaration for composite products? My product contains oats and the list of ingredients includes “oats”. How do I state allergens in the Food and beverage information? How do I state the caffeine content of an item which contains added caffeine? My yoghurt product contains lactose. Should I state lactose as an allergen in the Food and beverage information? Packaging What needs to be populated when using Svenska Retursystem’s pallets? Trade Item Document How do I populate the term Last changed date time? When should I show if an item is new, changed or corrected? Which GLNs can be used in trade item information? Packaging hierarchy How do I build an item hierarchy for a brewery pallet? Product classification What is product classification? Other How do I populate trade item information for books and talking books? How do I populate trade item information for items of varying weight? How do I populate trade item information for bake-off bread which will be baked in-store? Our services BarcodeCheck Fees BarcodeCheck What is BarcodeCheck? Lead times BarcodeCheck ProductSearch My product information does not appear in ProductSearch, how can I fix this? What applies to private label/private brand products? What applies to products collected from other data pools? I don’t want to display my trade item information in ProductSearch, how can I fix this? My image does not appear in ProductSearch, how can I fix this? My product does not appear in ProductSearch, how can I fix this? What decides when product information becomes availble in Validoo? Who uses ProductSearch? How do suggest improvements in ProductSearch? Why can’t I export product information in ProductSearch? Does it cost anything to publish product information or images in ProductSearch? What type of image is shown in ProductSearch? My product has no image in ProductSearch, why? What product information is displayed in ProductSearch? Is my most recently published trade item information appearing in ProductSearch? Why can’t I save images in ProductSearch? Does it cost anything to search in ProductSearch? Why can’t I print or save the pages in ProductSearch? Number information service What is the Number Information Service? Check digit Calculate check digit What is a check digit? Calculate check digit for a variable weight number (GTIN) for Validoo Validoo Quality assurance rules Quality assurance rules for product images Quality assurance for trade item information and barcodes Systembolaget guidelines for alcoholic beverages Quality Assurance Trade Item Information Get started with quality assurance of trade item information and barcodes What type of quality assurance should I choose? What should I quality assure: consumer packaging, carton, pallet etc? When must my trade item information be quality assured and how long does it take? How do I pack and label physical samples? How is everything I have entered quality assured? How do I book quality assurance of trade item information and barcodes in Validoo? What happens if I do not get an approved result in the quality assurance? What are the terms for Quality Assurance Express? How much does quality assurance of trade item information cost? What happens after the quality assurance is completed? Quality Assurance Product Images Get started with quality assurance for product images What is a planogram? What does it mean that Validoo have ownership and all immaterial rights to images that Validoo has photographed? What quality assurance rules apply to product images in Validoo? What is a market image? How do I publish my images ni Validoo? Can buyers download images in Validoo? Turnaround times How much does quality assurance of product images cost? What is quality assurance PLUS? My image is missing a clipping path and has visible date marks that need to be removed. Can you help with this? Validoo Supplier How do I send information to my recipients? Fees Validoo Supplier What is a subscription? Can I send trade item information from more than one system? How do I interpret the error message in my validation report? How do I enter my trade item information as private to one recipient? What do I need to do to get my validation from Validoo reports via E-mail? Service Description Validoo Supplier How do I ask my recipients to create subscriptions? How do I change the GLN I use to identify my company in Validoo? I was notified that the buyer I send to does not subscribe to my trade item information. What do I do? How to create information according to GS1 standards? Terms for GDSN (Global Data Synchronisation Network) Agreement Validoo Supplier Can I have more than one GLN connected to my company in Validoo Item? How do I test the information? Do I need to resend trade item information to Validoo Item if it’s over a year since I sent it? I already have an agreement with another image service provider. Can I still sign up with Validoo MediaStore? Photography and image management What does product photography cost? How do I place an order for photography and/or quality assurance of images? How to photograph different products and packaging types within Foodservice How do I select a product sample for a photoshoot? Is photographing from all angles (front, perspective, side and top) included in the fee for photography? Guidelines for Mobile Ready Hero Images Photo manual for product images in the grocery trade in Norway Photo manual for product images in the Foodservice industry Re-photographing of market images Should I submit production samples or prototype for photography? Photo manual for product images in the grocery industry Turn around times product photography How does CGI work? Systems for trade item information How do I change system to enter trade item information? Choose a system What does secure communication protocol mean? Validoo DataEntry How do i enter trade item information? Fees Validoo DataEntry Service Description Validoo DataEntry Agreement for Validoo DataEntry Validoo Receiver Service Description Validoo Receiver Fees Validoo Receiver Validoo Buyer Service Description Validoo Buyer Fees Validoo Buyer ESAP - Business processess using EDI ESAP How long must electronic invoices be archived? What is the meaning of original invoice for an e-invoice? Can a Swedish company managing their accounts abroad archive electronic invoices abroad? Does the archived invoice have to be in swedish? Do any other documents have to be archived in addition to the invoice? How do I credit an incorrectly invoiced price? How do I credit an unsold item that has been returned? How do I credit damaged goods? How do I use call-off/order confirmation with changes? In what form must electronic invoices be archived? Must the received data file containing the electronic invoice be archived? Is it allowed to preserve electronic invoices in encrypted form during the archiving period? Is it necessary to use electronic signatures when archiving invoices? Industry-specific Construction If I have a GTIN on products that are sold on the Swedish market, can I use the same GTIN if I want to sell the products in other countries? Why do I need GTIN on my products? What happens if, I for some reason, do not have GTIN as the item number on my products, will I be disqualified and excluded from the market? What is your perspective on the existing built environment and material traceability standards? Do we only need to put a GTIN on the base item or do we also need to put different GTINs on each pack size of the item? What applies to assessment and certification companies? Can we no longer use our own, or the manufacturer’s, item numbers? Do we have to introduce data templates connected to GTIN for our products before 1 July 2022? How does a digital product passport differ from a datasheet according to ISO 23387? Should the digital product passport be considered as a dataset within the datasheet? Why are the Fastighetsägarna and the Swedish Construction Clients not included as requirements setters? We are a small company with small resources and no good computer systems, so what is the least we need to do to meet this requirement? How does GTIN relate to, for example, BEAst messaging standards – is it an opposite? How do I know when I need to change GTIN on a product? We manufacture products that are project-unique – ready-made windows, doors and also other carpentry. Do they require GTIN:s as well and how do we create them? How much does GTIN cost? We are a small company and we do not have room for large increased costs? We supply electrical and / or plumbing products that have RSK or E-numbers. Do we still need to put GTIN on our products? We will not have time to put GTIN on our products by July 1, 2022. Who should we talk to about this? Does this mean that you require that all product information is connected to a GTIN from 1 July 2022? Why so urgent? How can labeling be implemented for items such as underground drainage pipes, considering their prolonged exposure to the ground, for example in terms of recycling? How can the validity of links in the resolver be ensured in the context of digital product passports? As a construction client, if I require GTIN on embedded products from our contractors, is there a product database in Sweden where we can access environmental and product data? Which standards serve as the foundation for digital product passports in terms of structure and language? Do they have any relationship with ISO 23387 and ISO 12006-3 regarding data templates and data dictionaries? With digital product passports, the ability to scan a QR code and access a web portal with multiple links, each providing datasets owned by different actors in the value chain, arises. Is it possible to aggregate all the data from various d Beauty How is the trade item data handled if there are multiple distributors on the same GTIN? Is it linked to the GLN so that several suppliers can submit trade item information for the same GTIN? What are GTIN rules? When do I need to change the GTIN of an item and when can I keep the same GTIN? If I as a supplier want to use different order GLNs, do I need one agreement for each order GLN? Is there a set of regulations for measurements, for example how to measure the width of a product? What are trade item hierarchies and trade item levels? Guideline Trade Item Information What is an attribute? How do I measure an item’s height, width and depth? The trade item’s dimensions have changed. Do I have to change GTIN? Healthcare What are the differences for UDI/marking for stand-alone software as opposed to physical devices? How do I create UDI? (Medicine Technology) Do you recommend including handling requirements such as temperature in the DataMatrix code to facilitate proper handling of the product during transport and storage? Is the Peppol standard a solution for healthcare? Why is it not possible to use EUDAMED as the database where healthcare retrieves its trade item information for use for orders, patient records, etc. Is machine-to-machine transmission relevant even for a manufacturer that only has 20-30 products? After all, there are no large amounts of data to be transferred to Eudamed. What about stand-alone software and UDI? Should readable codes be included in the label or are the numbers and link (URL) to where the code is explained sufficient. Electricity How do I mark my electricity meter? MyGS1 Signing in I can not create a Microsoft account with my email address, why? I can’t log in to MyGS1 or Directory anymore, why? Do I really need a Microsoft account? How do I sign in? I have been inactivated and can not access my services anymore, what do I do? I haven’t received an activation email from Microsoft Why do I need a Microsoft account to sign in to your services? I get an error message that someone already has this email address, what do I do? It looks different when I log in to MyGS1 or Validoo, what happened? I already have a login to Validoo, what do i do? I forgot my password, can you help me get a new one? I get an error message when I activate my invitation How do I create a Microsoft account with my email address? Do you have access to my profile image? My Places What is Directory? What is GLN type and which type should I choose? What is the difference between My places and Directory? Directory description of service Directory fees Can I change the GLN type of a GLN? What does it mean that my GLNs are uploaded to the GS1 Registry Platform (GRP)? What is a Legal Entity What is a fixed physical location? What is a digital location? What is My places? I already have a list of GLNs, can I register them in My places? What is a department? What is a Mobile physical location? My Products How do I use My products? I already have my products in Validoo, do I need to do anything to get them into GRP? Which GTIN can I use on my product? Can I register several products at the same time? Other Other Subscription and invoice Terminating and transfering agreements How do I transfer my company prefix to another company/organization? How do I terminate my agreement? Invoice support GS1 Sweden How much does it cost? Why are the prices of image production increasing? How do I get invoiced? Why is my fee higher? How do I get my invoice electronically? Why are subscription prices increasing? How do I change my company details? Why have I received an invoice when I don’t have barcodes on my products? How do I change my invoice address? How do I change the contact person on the invoice? Why have I received an invoice for the GS1 Company Prefix/Number Series subscription fee? Why are prices increasing? When does the price increase take effect? Invoice support Validoo Can I transfer my contract with Validoo? Why have I received an invoice for quality assurance? Why have I received an invoice for publishing fee for GTIN with product images? Why have I received an invoice for the subscription fee for Valdioo Receiver? Why have I received an invoice for a subsricption fee for Valdioo Buyer? Why have I received an invoice for an annual fee for Validoo DataEntry? Why have I received an invoice for a subscription fee for Valdioo Supplier? I have paid for my images, why am I being invoiced again? Why has my fee for Validoo been increased? Why have I been billed for more images than I have? Can I get my invoice electronically? Forms and Agreements Forms Order form GS1 Company Prefix Cancellation Validoo Cancellation GS1 Company Prefix Agreements Terms and conditions GS1 Company Prefix Personal Data Agreement Directory Transfer GS1 Company Prefix Terms and conditions Directory Terms and conditions BarcodeCheck Training Get started Validoo crasch course DataEntry Crash Course Learn to succeed with GS1 standards Customized training Book a GS1 expert Customized courses