ESAP 23, Reconciliation of contract support, is an established business process that simplifies electronic commerce (GS1 EDI). Companies using ESAP 23 facilitate the invoicing of contractual assistance by allowing the parties to exchange information electronically.

ESAP 23 is developed to work in conjunction with the business processes of ESAP 20 – Retail supply chain, and ESAP 6 – Call-off from framework agreement.

Who uses ESAP 23?

The process is developed together with suppliers, retailers and wholesalers from, among others, grocery stores and foodservice.

The benefits of ESAP 23

Electronic invoices reduce administration

In the case of a procurement, a wholesaler negotiates with a number of suppliers the goods that the final customer wants to include in the contract. The negotiation includes a discussion of the amount of the tender or contractual aid, i.e. an amount per unit sold and delivered, which the supplier can give to the wholesaler.

At each sales point to the end customer, the wholesaler invoices the supplier to receive the contract support. The process therefore creates a very large number of invoices. Paper invoices make it a time-consuming and costly administration for both the wholesaler and the supplier. If the parties instead use ESAP 23, invoices are sent electronically and both parties can save time and money more efficient handling.

Control over deliveries

Previously, the supplier has not been informed which end customer received the delivery. ESAP 23 contains an invoice specification where the wholesaler can provide all the details of the delivery. This makes it easier for the supplier to produce statistics and to know to which end customer the products have been delivered.

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