1. Service overview
Validoo DataEntry is GS1 Sweden’s data entry system for companies and organisations that want to enter, validate and share trade item information with recipients who subscribe to the information via Validoo. With Validoo DataEntry, you can manage all your trade item information in one place.
2. Target audience and users
Validoo DataEntry is aimed at suppliers, producers and others who are responsible for creating and maintaining trade item information for their products.
3. Service content
The service includes:
- A web-based interface for entering and updating trade item information.
- Creating and updating trade item information using Excel import.
- Automatic validation of trade item information against GS1 standards and industry-specific rules.
- Publishing trade item information to retailers in Sweden and other countries connected to data pools within GDSN (Global Data Synchronisation Network).
- Error messages when the information entered does not comply with global, Swedish or recipient-specific validation rules.
4. Features
Other features include:
- Download of trade item informaton in different formats.
- Creating templates for similar products.
- Saving trade item information in progress before publication.
5. Usage
Trade item information can be entered manually via the Validoo interface, created and updated in Excel and then imported into the interface, or integrated with your own system via APIs for automated data transfer. The interface provides an overview of submitted trade item information and allows you to correct errors identified in validation reports.
You provide access to the trade item information by specifying which recipients should have access to it. You can save information in progress before publication and maintain existing trade item information by making updates and corrections when needed.
6. Prerequisites for using the service
The service requires:
- A GLN (Global Location Number) to identify the company and GTIN (Global Trade Item Number) to identify products. These numbers are obtained using a
GS1 Company Prefix that your company subscribes to from GS1 Sweden or any other GS1 member organization. - A Validoo Supplier agreement and compliance with the terms and conditions.
- A Validoo DataEntry agreement and compliance with the terms and conditions.
7. Management, operation and support
- Standard updates: GS1 Sweden adheres to global GS1 standards and upgrades the service with each new GDSN version release, typically 3-4 times a year.
- Continuous development: New features are developed continuously and prioritised according to complexity and customer benefit.
- Operation: The service is normally available 24 hours a day, with some periods of planned outages for maintenance.
- Support: GS1 Sweden’s Customer Service is available by phone and email Monday-Friday.