Service description – Validoo Buyer

1. Service overview

Validoo Buyer is a web-based service from GS1 Sweden for companies and organisations that want to receive trade item information, product images and planogram images from suppliers.

2. Target audience and users

Validoo Buyer is aimed at recipients of trade item information from suppliers, such as retailers and distributors, for various business or logistics purposes.

3. Service content

The service includes: 

  • Advance information from suppliers in case of range revision.
  • Access to trade item information at consumer, order and pallet level.
  • Ability to receive information from foreign providers connected to other data pools via the GDSN (Global Data Synchronisation Network).
  • Automatic validation according to GS1 standard for trade item information.
  • Download or subscribe to quality-assured trade item information and product images (market images and planogram images).
  • Management of planograms.

4. Features

Other features include:

  • History of trade item information received, including who sent it and when.
  • Administration of recipient-specific validation rules (requires additional agreement for recipient-specific rules).

5. Usage

Recipients can access trade item information and product images by either retrieving the information manually via Validoo’s interface, or by activating subscriptions to selected suppliers’ GLNs (Global Location Number), specific items’ GTINs (Global Trade Item Number) or to specific product categories(GPC). Once a subscription is created, Validoo provides the recipient with product images and item information.

When the supplier sends trade item information to a recipient, the recipient can access the information both before and after product launch.

A subscription includes:

  • Trade item information up to the highest orderable level.
  • Quality-assured images (product images and planogram images).
  • Automatic updates when new information becomes available.

Subscription can be created for:

  • a supplier’s entire range
  • parts of a supplier’s range
  • specific product categories

A company that wants to receive trade item information must actively create subscriptions in Validoo. Without active subscriptions, the trade item information will not be forwarded, even if a supplier has sent trade item information to the specific recipient.

5.1. Usage options

  1. Use the Validoo interface to search for and download images and item information at consumer, order and pallet level.
  1. Integrate your system with Validoo and get information and images in a customised flow. The system your company uses to receive trade item information must communicate with Validoo using a secure communication protocol.
  1. Use our APIs to automatically download trade item information and images directly to your system.

6. Prerequisites for using the service

The service requires:

  • A GLN (Global Location Number) from a GS1 organisation.
  • A Validoo Buyer agreement and compliance with the terms and conditions.

7. Management, operation and support

  • Standard updates: GS1 Sweden adheres to global GS1 standards and upgrades the service with each new GDSN version release, typically 3-4 times a year.
  • Continuous development: New features are developed continuously and prioritised according to complexity and customer benefit.
  • Operation: The service is normally available 24 hours a day, with some periods of planned outages for maintenance.
  • Support GS1 Sweden’s Customer Serviceis available by phone and e-mail Monday-Friday.

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